Top Cvent Alternatives: Better 2026 Trade Show Data

Does Cvent Include Verified Exhibitor and Attendee Contact Data?

 

Cvent caters to 24,000+ clients, which includes 60% of Fortune 500 corporations. The software handles registration processes, sourcing venues, check-in processes, email campaigns, and analysis after the event for events that your organisation organises itself.

For those requiring verified email addresses, phone numbers, LinkedIn profile information, and job titles of exhibitors and attendees in third-party trade shows, we refer to another category. If you are looking to find Cvent alternatives in 2026, this is where you will likely be by then. You require trade show exhibitor contact information and acquisition before the event, and Cvent helps with the events themselves.

In this article, we have included 9 Cvent alternatives. Of these, eight will handle events that you organise yourself. One will provide you with trade show exhibitor contact information. Pricing has been based on publicly available sources as of May 2026. Please verify pricing directly with the vendor.

 

Event Management Software vs Trade Show Contact Data: Key Differences

 

Two product categories appear in this comparison. Identifying which one applies eliminates most options immediately.

Event Management Platforms

Run logistics for events you organise: registration, ticketing, check-in, session management, mobile apps, and post-event survey tools. Relevant when you own and operate the event.

Trade Show Contact Data Tools

Provide verified emails, phone numbers, LinkedIn profiles, and job titles for exhibitors and attendees at events other companies run. Relevant when you are prospecting into a third-party trade show or building outreach lists before the floor opens.

ExhibitorsData is the only Cvent alternative in this guide, built specifically for trade show exhibitor data and pre-event contact acquisition.

 

Also read- ExhibitorsData vs Cvent (2026)

 

1. ExhibitorsData: Verified Trade Show Exhibitor and Attendee Contact Database

 

Pricing: 10 free credits on signup. Pay-per-use credits after. Zero minimum commitment.

Best for: Sales and marketing teams building pre-event outreach lists for trade shows they attend as vendors or visitors, with verified exhibitor contact data available weeks before the show opens.

What the Database Covers

ExhibitorsData maintains 500,000+ individually verified contact records across 1,000+ tracked trade shows in 100+ countries, refreshed weekly. Each contact includes:

• Full name and company name
• Verified email address
• Direct phone number
• LinkedIn profile URL
• Job title and seniority level
• Industry classification
• Specific trade show association

How the List Builder Works

The self-serve exhibitor list builder is fully accessible after signup, with no demos or onboarding calls:

1. Filter by event name, job title, industry, company size, or geography
2. Preview the exact matching contact count before committing credits
3. Export to CSV or Excel within 24 hours

Hard-Bounce Refund Policy

A refund applies within 7 days for five specific bounce categories:

1. Unknown alias
2. Address rejected
3. No such user
4. Bad destination mailbox
5. Invalid user

Compliance and Certifications

• Registered Data Broker, State of Texas, USA
• ISO 27001 certified
• GDPR-compliant data handling

 

Why Sales Teams Choose ExhibitorsData Over Event Management Platforms

ExhibitorsData is the only tool in this comparison that provides verified contact data before you arrive at someone else’s event. Records refresh weekly, meaning a contact list for a show opening 6 weeks from now is current today. A sales rep targeting 50 exhibitors at an upcoming industry show can filter, preview, purchase, and have verified emails and phone numbers in their CRM within 24 hours of deciding to attend.

That pre-event window, 4 to 6 weeks before the floor opens, is when booth assignments are confirmed, show schedules are published, and exhibitors are still adding meetings to their calendars.

“When it comes to reaching our target audience, Exhibitors Data is our top choice. Their team offers best results without compromising on quality.”

— Mark Rogers, Sr. Director, Purplemoon Productions

 

Start with 10 free credits, zero contract required →

 

2. Eventbrite

 

Pricing:

• Free: Free event = free cost.
• Flex: 3.7% fee + $1.79 per paid ticket.
• Pro: $9.99/mo with lower ticket fees

 

Good for: Hosting public training seminars, community gatherings, and ticketed events where audience discovery is important and set-up is quick.

Eventbrite has a user-friendliness rating of 4.7 out of 5. Event creation, ticket options, payments, and attendee management are all customisable on your own terms. Over 300 million Eventbrite users organically discover events that match their interests and city location.

Eventbrite is built for public-facing ticketing and marketplace exposure. Sales teams are also building pre-event outreach lists for trade shows they attend, using verified trade show exhibitor contacts for that prospecting, separate from Eventbrite’s ticketing.

 

3. Bizzabo

 

Pricing: ~$15,000/year base. Enterprise custom pricing. Klik SmartBadge hardware is billed separately.

Ideal for: Enterprise marketing departments hosting multi-day B2B events where real-time in-event behaviour data is used instead of registration data to determine CRM lead scoring and post-event attribution.

Bizzabo is listed as a Leader in the 2025 Gartner Magic Quadrant for Event Marketing & Management Platforms with a user satisfaction rating of 4.6 out of 5.

The Klik SmartBadge captures three behaviours in real time:

• Session attendance for each attendee
• Time spent at booths
• Peer interactions between attendees

Marketing teams that use behavioural scoring have attributed their spend to their CRM pipelines 3 times faster compared to badge scanning alone, according to Bizzabo’s research. Behavioural scores are automatically synced to Salesforce and Marketo platforms.

Bizzabo manages the full conference platform for events you own and host. Teams attending trade shows as exhibitors pair Bizzabo with pre-event exhibitor contact data to run outreach campaigns before the show opens.

 

4. Whova

 

Pricing: ~$1,499 per 2-day event. Quote-based for multi-day formats.

Beneficial For: Academic conferences and associations that hold meetings where networking amongst attendees is as important as attending the conference itself.

Whova boasts an average user satisfaction rating of 4.8 out of 5 for over 5,000 users and is, hence, the most rewarding event management app available today.

Whova’s mobile app gives your attendees access to the following benefits:

• Individualised agenda planner prior to the conference itself
• Communication with other registered attendees
• Speaker and exhibitor information page
• Discussion forums based on topics
• Question and answer session with speakers in real time

The per-event payment system is charged per individual event without any additional monthly subscriptions in between events.

Whova surfaces exhibitor profiles to your registered attendees inside the app. Sales teams building trade show exhibitor email lists for outreach at events they attend as vendors run that contact acquisition separately.

 

5. RingCentral Events

 

Pricing: Starter: $350/month billed annually, up to 100 attendees. Growth and Enterprise: custom.

Best for: Organisations hosting virtual summits, hybrid conferences, and large-scale digital events where the audience is distributed across geographies.

RingCentral Events, formerly Hopin, structures online conferences across five functional areas:

1. Main stage for keynotes, scaling to 100,000 concurrent viewers on Enterprise plans
2. Breakout rooms for smaller group sessions
3. Virtual expo booths with live video and built-in lead capture
4. Networking lounges with automated attendee matching by role or interest
5. On-demand replay for recorded sessions after the event closes

62% of enterprise event teams now run at least one fully virtual format per quarter (Gartner, 2025). Teams prospecting at physical trade shows alongside virtual events use verified trade show attendee data for outreach before those in-person shows open.

 

6. Stova

 

Pricing: Custom enterprise pricing.

Best for: Pharmaceutical, healthcare, and financial services associations running multi-day conferences with hotel room block coordination and mandatory regulatory attendance documentation.

Stova formed from the 2022 merger of Aventri and MeetingPlay. Registration, mobile app, badging, and travel management are all included. Two capabilities make it specific to regulated industries:

Event Management Platforms

Manages hotel room block commitments, attrition risk, and attendee booking changes across multiple hotel properties simultaneously. A 2,000-person pharmaceutical conference typically spans three to five hotels. Stova tracks all room block obligations and attendee assignments centrally.

Compliance Reporting

Produces session-level attendance records for:

• Pharmaceutical continuing medical education (CME) credit requirements
• Financial services mandatory training documentation
• Healthcare credentialing and continuing education verification

Stova generates these records automatically as sessions run. Organizations outside pharmaceutical, healthcare, or financial services typically find the remaining platforms in this guide better matched to their requirements.

 

7. Splash

 

Pricing: Growth: $16,500/year. Enterprise: $33,000/year. Annual commitment required.

Best for: Marketing teams running executive briefings, product roadshows, and regional field events where visual brand consistency across every touchpoint is a business requirement.

Splash enforces brand standards across every event surface through marketer-controlled templates.

• Registration and event landing pages
• Confirmation and reminder email sequences
• Day-of check-in screens
• Post-event follow-up communications

Any team member creates a new event from existing templates, and brand standards apply automatically across regions and event types with no design or developer request each time.

CRM integrations:

Salesforce and HubSpot sync attendee engagement data post-event, connecting field event attendance to pipeline records.

Teams running outbound campaigns alongside branded field events use exhibitor contact lists for trade show prospecting for pre-show outreach, with Splash managing the event execution side.

 

8. RainFocus

 

Pricing: Custom enterprise pricing.

Best suited for: Marketing teams that are organising executive briefings, product launches, and regional field marketing events where visual brand consistency at all touchpoints is mandatory.

With Splash, you can ensure your brand guidelines are consistently applied on every single event surface thanks to customisable templates controlled by marketers.

• Event registration page
• Email confirmation & reminder sequence
• Event check-in screens
• Post-event follow-ups

Each member of the team creates an event out of pre-designed templates, and the brand guidelines are automatically applied across different regions and different event types without any design/dev requests.

CRM Integrations: Salesforce and HubSpot integration to sync attendee interactions after the event.

Sales teams attending shows managed through RainFocus who want verified contact data on co-exhibitors use an exhibitor prospecting database for pre-show outreach to those contacts.

 

9. Eventzilla

 

Pricing: Free for free events. $1.25/ticket pay-as-you-go. Pro: $99/month billed annually.

Best suited for: small-to-medium-sized organisations requiring registration, check-in using QR codes, and email services for events that have fewer than 500 attendees.

Eventzilla offers tiered pricing based on the volume of events:

• Free-tier service: Complete event registration process for free tickets
• Pay-per-use tier: $1.25 per ticket, payable upon ticket purchase
• Professional ($99/month): Unlimited number of events, customised registration form creation, multiple pricing options, group registration, automated waitlist process, and email services

Eventzilla supports Mailchimp, Salesforce, and Zapier, allowing easy integration with your marketing campaigns. All pricing tiers include the QR code check-in feature.

 

Which Cvent Alternative Fits Your Use Case in 2026?

 

Match your situation to the right solution:

→ Attending a trade show and need verified exhibitor emails, phone numbers, and LinkedIn profiles weeks before the show opens: ExhibitorsData, 500,000+ contacts across 1,000+ shows, pay-per-use, 10 free credits to start

→ Running a public ticketed event and need registration live fast with organic audience discovery: Eventbrite, free for free events, 3.7% + $1.79/ticket for paid

→ Hosting a multi-session B2B conference and need behavioural lead scoring from booth and session activity: Bizzabo, Klik SmartBadge tracking from $15,000/year

→ Organising an academic or association conference where pre-event attendee networking is the primary draw: Whova, $1,499 per event, per-event pricing only

→ Hosting a virtual or hybrid conference for a distributed remote audience: RingCentral Events, from $350/month, scales to 100,000 concurrent viewers

→ Running a multi-day conference in pharma, healthcare, or finance with CME or compliance documentation requirements: Stova, custom enterprise pricing

→ Running branded roadshows across multiple regions where brand consistency across registration, email, and check-in is enforced: Splash, from $16,500/year

→ Organising a trade show with 200+ exhibitors who need self-serve booth management: RainFocus, custom enterprise pricing

→ Organising an event under 500 attendees on a limited budget: Eventzilla, free to $99/month

 

Also read- 10 Best Event Intelligence and Trade Show Data Providers in 2026

 

When to Start Trade Show Exhibitor Outreach and How ExhibitorsData Makes That Timeline Work?

 

The factor that separates the success of a trade show that packs the schedule from a trade show where a few hasty discussions take place on the floor is timing. According to surveys conducted by Exhibit Surveys, 76% of trade show attendees plan at least one meeting ahead of time. Teams that set up these meetings begin reaching out four to six weeks before the show, at which point the list of exhibitors is known, the schedules have been released, and the key decision-makers are scheduling their meetings.

Our weekly database update means that the contacts for a trade show starting in six weeks can be accessed right away. With our 24-hour CSV file delivery, the contacts you purchase will reach your outreach platform in one day.

Three outreach scenarios and the timing that produces results:

→ Begin reaching out to the exhibitors you’d like to work with during the trade show by beginning your outreach efforts at least 5-6 weeks in advance of the trade show. Utilising a multi-faceted marketing strategy (via email, LinkedIn, and telephone) will ensure that there is ample opportunity for follow-up and scheduling before the trade show calendar is published.

→ Obtain Competitor Data For Trade Shows You Plan To Attend: Start obtaining competitor data no less than 4 weeks prior to the date of the upcoming trade show. ExhibitorsData provides contact lists for other exhibitors attending the same trade shows you plan to attend as either an attendee, vendor, or co-exhibitor.

→ Repeat year after year: Collecting exhibitor information from this year’s trade show and the previous year’s trade show. The participants of the yearly repeating trade show are the most enthusiastic group of the mailing list, because their intention to participate is already verified.

500,000+ verified contacts. 1,000+ trade shows. 100+ countries. Weekly refresh.

Build your exhibitor contact list for the next trade show →

All pricing reflects publicly available data and buyer-reported figures as of May 2026. Contract terms, organisation size, and feature selection affect final pricing. Verify current details with each vendor before committing.